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Sample Automotive Inspection Report Structure
This page shows the representative structure of an Automotev inspection report so warranty administrators and claims teams can see how evidence is organized before sending an assignment.
This is an illustrative report structure, not a real client claim or a representation of a specific inspected vehicle.
Scope-first reporting
Evidence tied to each requested item
Clear verification status and QA review
Assignment & vehicle information
- Client assignment or claim reference
- Vehicle identification and mileage
- Repair-facility information
- Inspection date and requested scope
Requested component review
Each requested component or condition is presented as its own review item. The report records what the client asked to verify, what the inspector could access, the relevant demonstration or diagnostic information and the physical evidence collected.
Evidence package
- Vehicle identification images
- Component location and close-up photographs
- Diagnostic code or data images when available
- Video evidence when the condition depends on sound, movement or demonstration
- Written observations that connect the visual evidence to the requested scope
Finding & verification status
The report separates observable evidence from the coverage decision. Each requested item ends with a clear status such as verified, partially verified, not verified or additional repair-facility diagnosis required.
Quality review
Before release, the report is checked for basic completeness so the client can see whether every requested item was addressed and whether the stated finding is supported by the evidence included in the file.
Want to evaluate the actual reporting workflow?
Request a sample report or send one Québec assignment so your team can evaluate the full intake, field-inspection and reporting process.